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January 19, 2010 Present: Sue Cooper, Deb Gaeta, Sandie Holly, Beth Mills, Nancy Klock, Rick Peters, James Senefelder, Linda Siago, Jim VanScoy, Regina VanScoy, Karen Williams, Jennifer Wolbert Guests: Amy Thomson The meeting was called to order at 7:45pm by President Rick Peters. The minutes from the November meeting were presented. Beth Mills noted that there was an error in the amendment/clarification concerning James Pesce in the November minutes. She stated that James Pesce was not at the time a member in good standing. Sandie Holly moved to strike the amendment/clarification from the minutes, Rick Peters seconded. Approved. Minutes were accepted as amended. Officer Reports: President – Rick Peters states that there are some things that still need to be done at the building to finish up after our move, such as laying the final floor tiles, hanging the bulletin board, installing hooks for jumps, etc. He will be at the building this Saturday, Nov. 23rd from 8am until noon and requests all that can help him please come. Rick stated they received several e-mails after the November meeting expressing concern with a proposed increase in dues. He would like to see dues remain the same and suggests a mail box could be installed for members to place a contribution in whenever they use the building. Beth Mills apologized for initiating the discussion and then not being at the November meeting to explain her suggestion. This was not good and she apologized for the misunderstanding it caused. She would like to revisit the matter in the future, but will do more research and be better prepared for discussion at that time. Beth then moved that dues not be raised this year and that if club members use the building for training that some money be put in the mail box. Karen Williams seconded. Approved. There was discussion about the matter of access to the building and who should have keys and/or access. There is currently a small lock box on the outside of the door which opens with a combination lock. A key to the building could be placed in there and members could access the building whenever classes were not in session. All members who currently have keys would turn them in. After much discussion Linda Siago moved that Rick put a key in the combination box and that the combination be given to members in good standing whose dues are paid. Nancy Klock seconded. There was more discussion and a concern that all members should not have unlimited access to the building and furthermore, that getting keys turned in from all members has not been possible in the past. Beth Mills moved that the club pay to have the doors re-keyed, keeping one of the current keys for access to the bathroom and that only officers and instructors have keys now. There was no second to this motion. President called for a vote on the original motion – 9 yes, 1 no. Motion approved. Members are asked to turn in their keys to Rick. Vice President – no report Secretary – Some general correspondence was handled. Treasurer - reports attached. Dec 2009 & Jan 2010 combined; 2009 End of Year; Detailed income/expense report for 2009. Sue Cooper reports that 2009 was the first year in several that the club ended in the black! Committee reports: Conformation: Sandie Holly stated that James Pesce looked in to getting Victoria Stillwell for a seminar at the June STAC show. However, her charge is about $20,000, so the idea was dropped. Agility: Rick Peters needs to know who will be working the February agility trial and who will be bringing dogs so he can make hotel reservations. There was some discussion about making raffle baskets for the trial or just having a couple of larger items such as agility jumps or an exercise pen. It was generally felt that there should only be a few baskets or even one each day and one or two larger items that will be drawn on Sunday. After discussion Jen Wolbert moved to give Rick $200 to use toward baskets and/or equipment for the trial. Deb Gaeta seconded. Approved. Cindy Peters will be at the club building on Sat, Jan 30th to make up whatever baskets there will be. Please come help if you can. Donations for baskets should be left on the table by the door prior to then. Therapy Dogs: Beth
Mills has arranged for evaluators from Therapy Dogs International to
offer a TDI test here on Saturday, March 20th from
noon – 3pm. The club
will need to supply a few individuals to help with the test and a
young child from 6-12 years old. Please
contact Beth if you can help or for more information about the test. Members are currently visiting two nursing homes and the library program has started again. The library would like to have a third team who could come evenings. It is hoped we can get more certified teams involved after the test. Classes: Denise Barber/Sue Cooper – Last class finished recently. No more classes scheduled at this time. Debbie Gaeta - Puppy STARS will be starting this Sunday, January 24th at 1pm. It runs for six weeks. She needs helpers every week, please come if you are available! Intermediate agility will meet from 2-3 starting this Sunday, January 24th also. Rick Peters – Advanced agility will start this Sunday, January 24th from 3:30 – 4:30pm. Beth Mills – CGC class has finished. No more CGC classes scheduled at this time. A few individuals have contacted her about rally. She hopes to start a class soon, probably Thurs. Sandie Holly – Conformation – there has been
no interest lately. Unfinished Business: Christmas Party – Jennifer Wolbert is working on. Scheduled for Saturday, February 20th at Mickey’s at 7pm. She will be sending out more information later. Sign for door – Rick Peters can get a 2x3’ magnetic sign for $50. Sue Cooper moved he order the sign, Deb Gaeta seconded, approved. New Business: September Agility trial – Rick Peters states the application has been turned in to the AKC. Dates are Sept. 10-12. There will be two rings, one judge. Excellent only on Friday, all classes and FAST on Sat with a match after the show closes, Sun will be all levels of standard and jumpers only, no FAST. Sandie Holly indicated that we have received the pictures from the June STAC show. They are available if anyone wants to see them. Website for STAC show – if we wish to reserve a domain name for the STAC show the cost would be approximately $25 or less per club, assuming CKVC would split the cost with us. Sue Cooper moved we purchase a domain name, and split the cost with CVKC as long as they are willing to do so. Deb Gaeta seconded. Approved. New Members: 1st reading - Amy Thomson – sponsored by Sue Cooper – lives in Machias, has a 20 month old Brittany named “Maggie” who is a therapy dog. There being no further business, Sue Cooper made a motion to adjourn and Nancy Klock seconded. Motion was carried - Meeting adjourned. Respectfully submitted: Beth K Mills - Secretary
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February 16, 2010 Present: Denise Barber, Sue Cooper, Beth Mills, Nancy Klock, Cindy Peters, Rick Peters, James Senefelder, Bunny VandeVelde, Jim VanScoy, Regina VanScoy, Jen Wolbert Guests: Mary MacQueen The meeting was called to order at 7:30pm by President Rick Peters. The minutes from the January 19, 2010 meeting were presented. A motion to accept the minutes was made by Bunny VandeVelde and seconded by Sue Cooper - approved. Officer Reports: President – Rick Peters – will give combination to building out to everyone when he gets the updated membership list from Sandie Holly. Bunny VandeVelde wanted to go on record as objecting to allowing every member access to the building due in part to all of the expensive equipment we have here. Rick noted her objection. Rick thanked everyone who helped with the cleaning and final setting up of the building recently. There are still a few things that need to be done, but we are basically settled in now. Secretary - Correspondence
received from AKC granting approval for the All Breed/Ob/Rally shows
on Thurs June 17th & Sunday June 20th, 2010
in Stockton. AKC is
allowing mixed breeds now, are we going to apply to have this changed
for obedience and rally? Sandie
Holly is show chair; Beth will speak to her about it. Correspondence received from AKC granting approval for Agility show Fri, Sat & Sun Sept 10th – 12th, 2010 in Allegany with a Plan B Match to be held on Saturday the 11th – Rick Peters is the judge. Treasurer - report attached – Total income $5,859.22; total expenses $3,105.64; checking balance $4,663.27. Sue Cooper stated that she is still missing some Puppy Bucks information from some 2009 activities. A discussion followed concerning the use of this form of “payment”, the problems of having the chair person remembering who worked a particular event, and the way the treasurer currently has to track each member’s Puppy Bucks, which was not the original intent of this program. Cindy Peters suggested in lieu of having the chair person responsible for issuing a form to the treasurer for each individual member, perhaps a sign-in sheet could be made up for each event. Members who work will need to sign the sheet, the chairman will then approve the sheet and turn it in to the treasurer so Puppy Bucks can be issued. Secretary will work on developing this form. Committee reports: Agility: Rick
Peters – Sept agility trial in Allegany is approved, Rick needs
committee members. Please
contact him if you are willing to serve on the committee.
Remember, committee members must be at the show all day, each
day of the trial. Recent, February, agility trial in Erie went well. Made about $2,000 profit, down a bit from before, but entries were down about 30 runs a day. Also, the club paid to have someone prepare the worker schedule, but this made things run much better. Thank you to all who helped! Therapy Dogs: Beth Mills - Therapy test is scheduled for March 20th from noon until 3pm. The test information is on TDI’s website now. There are five (5) teams already registered, if club members are interested please sign up soon. Think we have enough children to help with test, but still need some adult helpers; please contact Beth by phone or e-mail if you can help. Classes: Denise Barber/Sue Cooper – Agility Games type class is starting again this Tue. This is a more relaxed method of teaching basic obedience commands such as sit, down, wait, etc through the use of fun games. Classes are fairly full, but have room for one or two more participants. Rick Peters – Competition agility: Running on Sundays from 3:30 – 4:30. Has not had a lot of interest. Thinking of changing the name to something other than “competition” so more folks will be inclined to attend. Beth Mills – Rally – Hopes to start a Progressive rally class on Thursday evenings @ 6pm, starting March 4th. Has three people interested, hoping to get one or two more. People are to get back to her this week. Therapy - Will be offering drop-in refresher classes for the TDI test on March 4th, 11th & 18th @ 7pm for anyone who wishes to brush up on the skills needed for the test. Cost is $10 per class. Beth also reported she had one person contact her last week regarding Conformation handling classes. She gave them Sandie Holly’s phone number. Unfinished Business: Jennifer Wolbert – Holiday party is this Saturday. She has had positive RSVP’s from about 20 people. Contact her if you are coming. Games and fun activities are planned! Sign for building – Rick has not contacted anyone about the sign yet. He would like to have some small design to include on the sign instead of just the club name. There was discussion about other options for making a sign such as looking in to a local company that makes signs of various types or painting a sign directly on the door or on another surface that could be attached to the door with magnets. It was decided that Jen Wolbert will work on a design to give to Rick to get to his source and have the sign made as soon as possible as his source was the lowest cost. We would like to have this sign in place before the March 20th TDI test. New
Business: Nancy Klock indicated she is not getting all e-mails and asked that her
e-mail address be corrected. Beth
will get the correct information to Membership Secretary Sandie Holly. New Members: There was some discussion about the requirement that new members be present at the second reading of their membership application, when they are voted in. This is not an actual requirement of the by-laws, but has been the standard practice of the club over the years. There was some discussion about the need to develop a separate set of Rules and Regulations governing such day to day matters as these that are not addressed directly in the by-laws. 1st reading – Mary MacQueen from Frewsburg, NY is an owner, breeder, & exhibitor. She currently owns five (5) Golden Retrievers and one (1) German Shepherd Dog. Debra Gaeta is her sponsor. There being no further business, Cindy Peters made a motion to adjourn and Bunny VandeVelde seconded. Motion was carried - Meeting adjourned at 8pm. Respectfully submitted: Beth K Mills - Secretary
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March 16, 2010 Present: Sandie Holly, Nancy Klock, Beth Mills, Cindy Peters, Rick Peters, James Senefelder, Linda Senefelder, Bunny VandeVelde, Jennifer Wolbert Guests: Mary MacQueen, Amy Thomson The meeting was called to order at 7:35 pm by President Rick Peters. The minutes from the February meeting were presented. A motion to accept the minutes was made by Sandie Holly and seconded by Jen Wolbert - Approved. Officer Reports: President – Rick requested an updated list of those members who are current (ie have paid dues) for 2010. Sandie Holly indicated she has not yet received the list from Sue. Dues for 2010 must be paid by tonight’s meeting. Once Rick has the names of the current members, the combination to the building will be given to them. Rick again reminded everyone that the building must be swept on a regular basis. As we do not have anyone who can volunteer to clean the building periodically, instructors are requested to sweep up after each class themselves. Also, agility equipment, jumps, etc. must be put away after each class so the next instructor can set things up for their class easier – this is especially important as we teach classes other than agility here! It was noted that some of the agility equipment is in need of repair and or updating to confirm to current AKC regulations for contacts. After discussion Jim Senefelder made a motion that we go ahead with the needed purchases, Bunny VandeVelde seconded. Sandie Holly then requested we revise the motion to have someone look into the cost to replace and or repair/upgrade our current equipment, Bunny VandeVelde seconded – approved. Beth Mills and Rick Peters will check with various vendors on the cost for a new teeter and dogwalk specifically, as well as cost for the new contact matting. Secretary - Beth Mills reported correspondence was received from the AKC regarding our upcoming shows and given to the appropriate show chairs. Beth has been trying to verify an e-mail address for member Kathy Allman and requested anyone who may know how to contact her please let her know. It was suggested Denise Barber may be able to reach her. The revised Puppy Bucks sign-in sheet was presented. Sheet was approved as presented. Rick Peters indicated he would prefer the actual Puppy Bucks have an expiration date. After discussion Sandie Holly made a motion that Puppy Bucks should expire one year from issue, Jim Senefelder seconded – approved. Secretary will make changes to the current form and get copies to the treasurer. Beth presented a revised Membership Application for consideration to bring it in line with current club structure and rules. No changes or discussion. Secretary will make changes to the current form and have posted to the website. Treasurer – absent – Reported verbally to Beth that rent has been paid for March and April, there is approximately $3,000 in the checking account and the same in the savings as last month. Committee reports: Conformation: Sandie Holly – nothing new to report on the June STAC show. We do need some trophy sponsorships and she would also like to get donations and ads. Sandie will send out an e-mail to all members shortly with details. Speak to her if you can help. Agility: Rick Peters – still needs three members for the show committee for the Sept agility trial. Committee members must commit to being at the show all day, all three days. Sue Cooper and Denise Barber have already agreed to serve. Jen Wolbert and Sandie Holly agreed at the meeting. This leaves one more member needed. Please contact Rick ASAP if you are willing to serve – he must submit the premium to the AKC soon. Therapy Dogs: Beth Mills – TDI test is scheduled for Sat. Last word was there are 8 tests scheduled, but not sure if that number has changed, there were some concerns that some dogs might not be able to test Sat. Children volunteers are lined up, need 4 adult volunteers. Several people had volunteered, if you are still interested please speak to Beth after the meeting. She also needs the sign to place out front – Rick will move it in from the trailer for her. Classes: Denise Barber/Sue Cooper – reported by a class member that they have three more classes to go in this session. Debbie Gaeta - Puppy STARS/agility - reported by Beth that the STARS class is finished. Uncertain about intermediate agility. Rick Peters – competition agility – No class this Sunday; otherwise classes still running at 3:30. Beth Mills – rally – Progressive Rally class running, but only two members. No plans to offer a CGC class until fall. Sandie
Holly – conformation – Offering classes on Mon nights @ 7pm, but
this week no one showed. There was a
brief discussion about the need for more instructors, some current
and/or new members may be willing to consider teaching.
Also, potential new member Mary MacQueen is a CGC evaluator.
Unfinished Business Rick Peters
reported the magnetic sign for the door is being worked on and will
hopefully be done soon. Beth Mills
reported that Sue sent the 2009 year end report to CPA, Ed Bysiek as
this was all he requested initially.
He called Beth just before the meeting and stated we need to file
forms to become a 501(c)(3) corp. With
this type of tax exempt status Form 990 is due 5/15.
He suggested we file for an extension for 2010 while we are
waiting to complete the tax exempt process.
He recommends we consult an attorney (gave two names), as he is
not knowledgeable in this area, to assist with that process, but then he
can help us with the returns. If
we do not do anything more with him at this point he will not charge us
anything. His estimates his
fee to assist with filing the 990 form would be $250 each year, possibly
a bit more the first year. If
we have over $25,000 in receipts in any given year would need to file a
complied financial statement for the State of NY, his fee for that and
the 990 would be about $750. There was discussion about the need to file for tax exempt status and subsequent returns, and it was restated that the AKC is urging all clubs comply with federal and state laws. Linda Senefelder is familiar with this process through another organization and she will forward the name of a CPA they have used who could possibly help with the 501(c)(3) filing at a lower fee than an attorney. Sandie Holly suggested we could also speak to member Carl Rimer as he has experience in this field. New Business: Rick Peters presented a thank you letter from an exhibitor at the February agility trial to whom we had given a partial refund. New Members: 2nd reading – Amy Thomson & Mary MacQueen – both membership applications were approved. There being no further business, Jim Senefelder made a motion to adjourn and Nancy Klock seconded. Motion was carried - Meeting adjourned at 8:25. Respectfully submitted: Beth K Mills - Secretary
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April 20, 2010 -
The meeting was called to order at 7:30 pm by President Rick Peters. The minutes from the March 2010 meeting were presented. A motion to accept the minutes was made by Cindy Peters and seconded by Jim Senefelder - Approved. Officer Reports: President – None Secretary – New Puppy Bucks Sign-In sheet is now on website and a few will be in the forms binder on the bookshelf. This form is to be used for events when large numbers of members are working. Each member is responsible for signing in and out so their time can be recorded and they can be issued Puppy Bucks for their work. The event chair will approve the hours and submit it to the treasurer. Beth then spoke to Sue Cooper on behalf of the club informing her that a donation in the amount of $150 had been made to the Protect the Adirondacks Library in memory of her father for the purchase of books. When the club was discussing what to do after his death, this suggestion was made by Denise Barber as she knew Sue’s mother is involved with this organization. Sue expressed her appreciation to the club. Treasurer - report attached – Income for the period $1,231.00; Expenses for the period $1,637.65; Checking balance $3,946.64; Savings balance $21,611.39. Sue spoke with accountant Bill Herman about our taxes. He contacted the IRS and has determined that when the club was incorporated it was set up as a 501c 7 or 8. These are Fraternal or Membership organizations. The 501c3 has a lower gross receipts level for taxes and also generally receive a majority of their income from donations, which OKC does not. His recommendation is to file the current year and two previous years’ taxes and forms as required by law for now. If the club wishes to look into changing our status that can be done in the future. Jim Senefelder then presented a book he is willing to lend to the club, How to Form a Nonprofit Corporation. He also indicated he has spoken with Paula Durwood from Fox Financial in Olean and she is willing to donate an hour of time to the club to help us out. The Board has decided to have Mr. Herman proceed with filing the necessary taxes and forms and to remain as we are for the time being. Committee reports: Conformation:
Sandie Holly deferred to James Pesce to discuss the June STAC show as
follows: The March issue of
The Chronicle has a nice article on the STAC show in it.
CVKC would like $12,000 from OKC toward show expenses at this
time as per our agreement with them.
Stockton Hotel is offering transportation to those camping at the
show to their facility for dinners.
A community group in Stock has purchased 8-10 lamp post banners
advertising the show due to the income it generates for local
businesses. Cheryl Wahlstrom
from CVKC will not be doing Hospitality after this year; she had been
taking care of this for both clubs last year and this year.
OKC will need to provide our own Hospitality person for our shows
next year. Or, if we had
someone who was willing to step up and cover all four days CVKC would
work with us as we have with Cheryl in the past.
Cheryl would like whoever is going to take over to shadow her
this year so they can learn the job.
Sandie Holly requested that anyone who is willing to take this
responsibility please contact her. If
not one steps up the club (or clubs) will need to hire someone to do it
at our expense, which will reduce the profit realized from the show.
Jim also mentioned that bathing tubs have been purchased for the
STAC show. There was
discussion about the appearance of a lack of communication between the
two clubs and who is responsible for what duties during the show.
Several suggestions were made to help the situation including:
a meeting of all members from both clubs held several months
prior to the next show discussing responsibilities and who would cover
what duties; OKC club members are encouraged to step up and offer their
help to CVKC members on their show days and to try and be more involved;
holding a training session to explain the various duties involved with
an All Breed/Ob/Rally show such as this, so members feel more confident
in offering their help. President
Rick Peters emphasized that it is the responsibility of all OKC members
to step forward and help at our shows, reminding everyone that as dues
are very low, this is one way we need to support the club. Recent
member Jim Senefelder asked if new members could be given more
background information about the STAC show and other activities of the
club so they would understand the issues better.
During the following discussion it was mentioned that a
person’s sponsor would be a good source for this type of information,
but that also the club should develop New Member packets as we have had
in the past. Jim
Senefelder also indicated he is willing to pass out information about
OKC at the Cuba Farmer Market over the summer if materials can be
provided for him. Agility: Rick Peters – The committee has been set for the Sept trial. James Pesce would like to be able to serve on that committee to help CVKC meet AKC requirements for holding agility trials. As the committee has been set for the Sept trial, he was invited to attend and help out and then serve on the February committee. Therapy Dogs: Beth
Mills – TDI test went ok, thank you to those who helped.
Three dogs tested and all passed.
She was disappointed in the turn out, but feel it was worth the
effort and would like to offer such a test once a year if the club is
willing. Perhaps the next
would be in the fall of 2011? Beth has
slightly altered the way we are going to work this committee. OKC will
act as basically a “listing service” for registered therapy dogs in
the area. Facilities that
are interested in therapy dog visits can contact us and we will provide
them with a list of certified teams whom they will contact directly.
OKC will not be responsible for coordinating visits, that will be
done directly between the handler and the facility and handlers will not
need to be a member of OKC to be listed with us. All
handlers will need to provide OKC a copy of their current
license/certification and insurance.
She has developed a Therapy Dog Volunteer Registration Form to
gather needed information which also doubles as a release for OKC to use
the dog and/or handler’s information and likeness in publicity to
promote the club or therapy activities associated with the club. Classes: Denise Barber/Sue Cooper – no classes currently Debbie Gaeta - Puppy STARS will be offered again in mid-May. Intermediate agility will also be offered around that time or shortly after. Rick Peters – Competition agility still meeting Sun afternoons. He is considering changing the day. Beth Mills – Progressive Rally class is suspended for now. She is working with interested individuals on a drop-in type arrangement. Sandie
Holly – conformation classes are still offered on Mondays Unfinished Business Magnetic
sign for the door – Rick Peters has the sign, but has not had time to
get it put up yet. Beth Mills
& Rick Peters have contacted several companies about a new teeter
and rubber matting for the pause table. See attached list.
During the discussion regarding the new surface it was suggested
we contact Denise Thomas at Countryside Agility to see what surface she
uses. Linda Siago’s
research indicated the mat is a better choice than a painted on material
as it holds up better. Denise
Barber moved we purchase a teeter for 2010 and look at updating a piece
of equipment each year thereafter as needed.
Linda Siago seconded. Debra
Gaeta requested we amend to purchase a Fiberglass teeter.
Approved. Rick will
look in to getting the equipment shipped at a reduced cost to the club.
Deb Gaeta
moved to get a sheet of rubber for the pause table, Sue Cooper seconded
- Approved There being no further business, Nancy Klock made a motion to adjourn and Jim Senefelder seconded. Motion was carried - Meeting adjourned at 8:30pm. Respectfully submitted: Beth K Mills - Secretary
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| May 2010
General
Meeting Called to order at 7:30 pm A. Minutes
D. Old Business: None
Motion: To offer an obedience class at
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June 15, 2010 Present: Susan Cooper, Deb Gaeta, Beth Mills, Richard Peters, Ken Taft, Amy Thomson, Bunny VandeVelde Guests: Jackie Maxwell The meeting was called to order at 7:35 pm by President Rick Peters. The minutes from the May 18, 2010, meeting were presented. Amendment to correct “SCAT Show” to “STAC Show” was made by Beth Mills - Approved. Officer Reports: President – Rick Peters stated there will not be a General meeting in July – next meeting will be August. Vice President – no report Secretary - Thank
you letters received from Protect the Adirondacks, Sue Cooper &
Patricia Prindle for the donation in memory of Sue’s father – passed
around for members to read. Correspondence
received from the AKC requesting we donate to the AKC Humane Fund which
supports dog-related programs for rescue, disaster relief, education and
more – no action taken. Correspondence
received from the National Animal Interest Alliance in Portland, OR,
requesting a donation. This
organization is active in fighting radical animal legislation.
Deb Gaeta stated she believes this organization also helps with
disaster relief – no action taken. Other
general correspondence received and passed on to appropriate members. Secretary has requested the attendance list from the May general meeting to include with the minutes as well as a 2010 membership list. Treasurer Sue Cooper will give Beth a list of those members who have paid their dues for 2010. Treasurer – see attached. Committee reports: Conformation:
Rick Peters stated Sandie Holly was absent tonight as she is preparing
for the STAC show later this week. He
reminded everyone to please come out and help with the show! Agility: Rick
Peters – Fall show in Allegany will be Sept 10-12th, 2
rings, 1 judge; premium is available on-line.
Committee members are: Sue
Cooper, Denise Barber, Karen Williams, Deb Gaeta, and Jen Wolbert.
There will be a match after the Sat show. Concession
will be needed, Rick is working on this. Rick
will have a sound system this year to make announcements. OKC is giving
free entries to two individuals to be in charge of course building and
to prepare the worker schedule.
Sue Cooper stated the hotel is reserved for the judge. Rick stated
he needs to get the application in now for the February show at
Countryside and requested checks to send to the AKC.
Judge has been selected. Classes: Debbie Gaeta - Puppy STARS finished last week. Amy Thomson
– Amy is offering four (4) weeks of obedience classes at Lime Lake.
She is hoping this may generate interest in other classes offered
at OKC and draw more members into the club from that area. Rick Peters
asked if anyone knew if Pat Bailey was working with the 4H club at the
OKC building. Beth Mills
stated she had been contacted by Pat once at the end of May to help out,
but she was out of town at the time and has not been contacted again
since. Unfinished Business Magnetic
sign for the door is now up. Rick Peters
reported that the club had previously discussed purchasing a fiberglass
teeter. He feels that
aluminum with wood top would be better and lighter.
He can get one at a comparable price to the fiberglass one from a
company in OH. After brief
discussion Sue Cooper moved that Rick purchase the aluminum teeter, Deb
Gaeta seconded – approved. Rick
will take care of it, but stated it may take about 1.5 – 2 months
before we have it due to the company’s current volume.
Tax Status – Sue Cooper stated that according to the accountant OKC is a not for profit organization but is not tax exempt. She is waiting to hear back from the IRS regarding the official status. She believes all required tax forms have been filed for this year including the 990. Beth Mills would like to see new member packets made up as had been discussed in the past. After discussion it was felt that the following information should be included: A brief history of the club and its purpose. Current membership list with contact information. Information about accessing the “members only” section of the website. Information about the various trials the club puts on. Information about the requirements for members to remain in good standing and ways they can meet this requirement. Informational brochures such as the AKC’s “Beginners Guide to……., Canine Partners program, CGC, etc. Deb Gaeta moved that Beth Mills make up some packets, Bunny VandeVelde seconded – approved. New Business: Sue Cooper
thanked the club again for the donation in memory of her father. Rick Peters
has been working privately with an agility instructor, Dena.
He wanted to know if there was any interest among the advanced
agility club members in working with her also.
A few members expressed interest.
After discussion it was agreed that Rick should pursue this idea
with Dena with the understanding that the training would be offered
first to OKC advanced agility members.
Rick will contact Dena and get back to those members who
expressed interest with the information. Rick Peters has been working with Leslie McDivitt from the Phila, PA area, author of Control Unleashed, Creating a Focused and Confident Dog; he states she has been very helpful to him in getting Dream under control in the ring. Rick wanted to know if the club had any interest in having her give a seminar about working with dogs “with issues” here. There was a general consensus that this would be a good idea; Rick will pursue the idea and get back to the club with more information. Brags: Rick Peters and Dream had a very successful agility weekend earning three placement ribbons! Dream now has 2 legs in Open FAST as well as 2 legs in JWW and is doing great! Rick is very pleased with how she is coming along. Beth Mills has been accepted as a Provisional Member of the National Association of Dog Obedience Instructors. NADOI requires minimum training standards be demonstrated and continuing education be obtained. Provisional members have three years to fulfill the requirements to move to Endorsed Member. There being no further business, Deb Gaeta made a motion to adjourn and Bunny VandeVelde seconded. Motion was carried - Meeting adjourned at 8:15pm. Respectfully submitted: Beth K Mills – Secretary Meeting was briefly reopened to discuss a club picnic this summer, perhaps after the Sept agility show. Rick requested members think about the idea and it would be discussed at the August meeting. |
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(Approved as amended at the Sept 21, 2010 meeting) AUGUST 17TH, 2010 Present: Sandy Holly, Nancy Klock, Beth Mills, Cindy Peters, Rick Peters, Jim Senefelder, Linda Siago, Ken Taft, Amy Thomson, Bunny VandeVelde, Guests: Jackie Maxwell, Laura Mills, Debbie Zientek The meeting was called to order at 7:40pm by President Rick Peters. The minutes from the June 15, 2010, meeting were presented. A motion to accept the minutes as presented was made by Jim Senefelder and seconded by Cindy Peters - Approved. Officer Reports: President – none Secretary – Correspondence regarding upcoming seminars were presented – CVKC will be hosting a George Alston Conformation Handling Seminar in October. Onodaga Kennel Association will be hosting a seminar by Dr. John Endres titled “From Whelping to Weaning” in November. Groom Expo will be held in September, the same weekend as our agility show. Information for all events will be posted at the club house. Treasurer – absent – see attached report. Summary – Savings balance - $9,624.71; Checking balance - $18,973.90 Expenses - $4,294.96; Income - $21,837.48 Sandy Holly reported there is still money coming from CVKC for proceeds from the June STAC show. Committee reports: Conformation:
Sandy Holly – CVKC would like to increase the amount awarded to Best
Amateur Owner Handler prize by $50 each day and an additional $100 to
Best Overall for next year’s show and would like OKC to do the same.
This would be a total increase for OKC of $200 for the shows. CVKC
has given the fireman two years rent up front to be used to improve the
electrical system at the grounds as well as add additional camp sites. Ken Taft
brought up that CVKC gave cash awards and/or prizes this year for
obedience and suggested that OKC should do the same next year.
Sandy Holly indicated this was an oversight and will be taken
care of next year. Agility: Rick
Peters – Rick will be contacting the agility show committee members
about their responsibilities at the upcoming show.
Members are
asked to sign up to help the three days of the show, please contact Rick
if you can help. The club
must set up the rings Thurs. evening - please be at the grounds about
6pm if you can help. Someone is
needed to pick the judge up from the Rick
e-mailed flyers to the membership. He
requested everyone print off several (in color) and post them in the
area to help promote the show. Classes: Rick reported that several instructors met last week to discuss upcoming classes. There is still a need for some instructors – specifically beginner agility. Classes will be starting soon hopefully. Unfinished Business Agility equipment – Rick has ordered the teeter – it will not be in for several more weeks. Rick Peters – Leslie McDivitt is willing to come
to New Business: Ken Taft would like to see the club have short sleeved tee shirts to wear
at club events. Others were
in favor of the ides. After
discussion it was requested that Ken do some research into the cost and
other options and report back. Cindy Peters brought up the idea of a summer picnic. She is willing to arrange it if folks are interested. She would like to hold it at the club building this year instead of at a park, which was agreeable to those in attendance. Cindy will work on dates and other arrangements. Jim Senefelder would like to see promotional materials about OKC available for the public. He is willing to man a table at the agility trial for this purpose. Beth Mills is still working on the new member brochures; she will have something available in time for the show. Sandy Holly has a banner that can be used for the table. New Members: 1st reading – Laura Mills – Laura is the daughter of Beth
Mills and is interested in joining the club. 1st reading – Debbie Zientek – Debbie has a Schnauzer who
is a therapy dog. She works
with Sue Smith at Eagle Ridge and is interested in joining the club. Brags: Sandy Holly presented an
article which was in the Linda Siago reports her Papillion has become quite the hunter with 3 mice and 2.5 chipmunks currently to his name! There being no further business, Jim Senefelder made a motion to adjourn and Nancy Klock seconded. Motion was carried - Meeting adjourned at 8:25pm. Respectfully submitted: Beth K Mills - Secretary
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SEPTEMBER 21, 2010 Present: (Get list of those in attendance from Membership Chair) Guest: Maggie Hint The meeting was called to order at 7:35 pm by President Rick Peters. Minutes: James Pesce requested an amendment to the minutes from the August 17th meeting. He indicated that the minutes should read that Conewango Valley Kennel Club is not requesting that OKC contribute to grounds improvements. He also indicated that the minutes should include a request that OKC increase their amount awarded to Best Amateur Owner Handler by $50 each day and an additional $100 to Best Overall. This would be a total increase for OKC of $200 for the shows. Motion to accept the minutes as amended was made by Denise Barber and was seconded by Jim Senefelder. Motion carried. Officer Reports: President – Rick proposed the idea of eliminating Board of Directors meetings. Further discussion was tabled until a future date. Vice President – The Nominating Committee met on September 1st and will be sending a slate of officers to the Membership Secretary by October 1st. Secretary – The idea of purchasing calendars as a fund-raiser was rejected by the membership. A letter from AKC regarding the Canine Partners/AKC Trainers coupon was read. Cindy Peters made a motion to participate in this program. The motion was seconded by James Pesce and motion carried. The Secretary is to complete the required information and send to AKC. Treasurer - Report attached. All of the income from the Conformation show and the agility trial are not yet reported. Committee reports: Conformation:
James Pesce reported that the total income from the STAC show
was $24,314.28. Agility:
Rick thanked all of the members that worked at the trial.
He indicated that we did not have a great entry at the September
trial because the area motels are so expensive and that exhibitors do
not like outdoor trials. There
was discussion regarding continuing to hold this trial.
Deb Gaeta indicated that she felt it was important to do this one
thing in the Classes: Rick
reported that he will be starting his classes in October, but felt that
we need to have a “clean up” day prior to classes starting.
After much discussion, October 7th was chosen as a
clean up day. The time will
be 6pm and members are encouraged to help if possible.
Old Business: The OKC annual picnic will be held on Saturday, October 9th from 1-4 pm. OKC will provide beef on weck. Members are asked to bring a dish to pass and their own beverages. Tee shirts – Ken Taft is still looking into this. Responsible Dog Ownership Event – Deb Gaeta thanked those members who participated in our RDO activities at the Cuba Garlic Festival. There was discussion on how well everything went. Debbie thanked Sandie Holly for “filling in” for her, as she had to come late that day. Mary MacQueen is to be especially thanked for her very interesting demonstration, which drew a good crowd over to the OKC setup. Debbie requested that members get her the hours that they worked so she can report them for “Puppy Bucks”. New Business: Denise Barber requested that we look into getting some heat into the building for winter classes. Rick will speak with the landlord. New Members: The second reading was done for Laura Mills and she was accepted for membership. The second reading for Debbie Zientec was postponed, as her application has not yet been received. The first reading was done for Maggie Hint. There being no further business, Jim Senefelder made a motion to adjourn and Nancy Klock seconded. Motion was carried - Meeting adjourned at 8:27 pm. Respectfully submitted: Debra Gaeta - Acting Secretary
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October 19, 2010 Present: Beth Mills, Nancy Klock, Fran Perkins, Rick Peters, Jim Senefelder, Ken Taft, Bunny VandeVelde, Kathie Walker, Karen Williams Guests: Jackie Maxwell, Steven Dominessy, Howard Jaekle The meeting was called to order at 7:32pm by President Rick Peters. The minutes from the Sept 21, 2010, meeting were presented. A motion to accept the minutes was made by Jim Senefelder and seconded by Nancy Klock - Approved. Officer Reports: President – Rick Peters stated the recent picnic was nice, however not many members attended. Hopefully there will be better attendance at our next social function. Secretary – Beth Mills reported the
following correspondence: Letters
from AKC regarding Sept agility
show was given to Rick Peters; letter from AKC requesting new officer
list – this will be passed on to the new secretary; flyer from the
Onodaga Kennel Assoc regarding their Nov seminar (repeat of a previous
e-mail that was distributed) is posted on board. Beth also
thanked OKC for allowing her to serve as secretary for the last two plus
years. She has enjoyed
working with the club in this capacity and looks forward to continued
service as a regular member in the coming year. Treasurer – absent – no report Committee reports: Conformation:
Rick Peters said Jim Pesce called him to state the location for the STAC
show has been changed to Agility: Rick
Peters stated there will be an agility show in Allegany again next year.
He has Jack Cadalso lined up to judge already.
There was discussion about the lodging problems, area hotels do
not seem willing to work with the club to offer reasonable rates for
exhibitors. Rick is looking
into some other hotels for next year, including possibly February
agility trial is ok – committee is set and motels are lined up.
Rick is not sure if there is an official match schedule for
Saturday. He will contact
folks closer to the trial to set up workers and helpers. Classes: Rick received an e-mail from Denise Barber stating they will be starting their classes in Nov. and run every other week. Sue Cooper will be teaching introduction to agility and Amy Thomson will teach a CGC class. Puppy STARS – Beth reported she believes Deb Gaeta will be starting a STARS class in Nov. There are several people interested. Rick would like to see a puppy class run year around, even if it is not an official STARS class. STARS must be taught by an ACK CGC evaluator Rick Peters – Advanced agility – running at 5pm on Sundays. Beth Mills – Rally class has started and will run until Nov. 4th, Thursdays @ 5pm. Four participants. Conformation
– Bunny VandeVelde reports she has been Sandie Holly’s only
participant thus far. Unfinished Business Ken Taft
has researched prices for club tee-shirts.
He was able to get prices from two locations: Allegany Shirt
Heads and Sports Locker. Sports
Locker seemed the better deal with an embroidered logo similar to the
long sleeved shirts, although we need a minimum order of 25 shirts.
Bunny VandeVelde moved that the club purchase the embroidered
shirts from Sports Locker, Jim Senefelder seconded – approved.
As Ken is leaving town, Rick Peters will follow through with
getting orders and payment from those who would like a shirt and placing
the order. Rick Peters
reported that the Leslie McDevitt seminar is set up for the weekend of
April 30 - May 1, 2011. Cost
will be approx. $190 for working teams for the two days – 6-8 working
teams max. No price set for
those who wish to audit without a dog, but there should not be a limit
to that number. Rick
indicated Leslie is willing to stay over on Monday to offer private
sessions for $85/hour for those who wish to do that also. Rick Peters
reported the new teeter is here, but it does not have the rubber coating
as was requested. Rick will
be getting matting for the pause table. There was a discussion about
what to do with the old teeter as there is not enough room to keep both.
It was suggested we could auction it off, perhaps at the holiday
party. Rick also
indicated we will need to purchase a new dog walk soon. Beth Mills
questioned when the club will be getting a filing cabinet.
Rick has it at his place of business and will work on getting it
here. New Business: The nominating committee presented their nominations for club officers for next year: President – Rick Peters Vice President – Deb Gaeta Treasurer – Sue Cooper Membership Secretary – Sandie Holly Secretary – no nomination Board – Cindy Peters Board – Bunny VandeVelde Board – Jim Senefelder Board – Linda Siago Board – Karen Williams After discussion regarding the need for a secretary and the actual number of board nominations needed the following actions were taken: Jim Senefelder withdrew his nomination for a board position. Karen Williams withdrew her nomination for a board position. Jim Senefelder nominated Karen Williams for secretary, Fran Perkins seconded; Karen accepted the nomination. Kathie Walker nominated
Beth Mills for a board position, The slate of officers for next year is now: President – Rick Peters Vice President – Deb Gaeta Treasurer – Sue Cooper Membership Secretary – Sandie Holly Secretary – Karen Williams Board – Cindy Peters Board – Bunny VandeVelde Board – Linda Siago Board – Beth Mills New Members: Beth Mills reported Debbie Zientek has withdrawn her application for
membership. Rick Peters presented the application for Maggie Hint for second reading.
Approved. First reading of application for membership for Steven Dominessy. There being no further business, Jim Senefelder made a motion to adjourn and Fran Perkins seconded. Motion was carried - Meeting adjourned at 8:32pm Respectfully submitted: Beth K Mills - Secretary
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November
16, 2010 Present:
Sandie Holly, Karen Williams, Regina VanScoy, James VanScoy, Amy
Thomson, Susan Cooper, Jen Wolbert, Deb Gaeta, Rick Peters Excused:
Cindy Peters, Beth Mills, Laura Mills, Bunny VandeVeld, Chris Mazon,
Denise Barber, Nancy Klock, Wayne Cooper Guests:
None The
meeting was called to order at 7:30 pm by President Rick Peters. The
minutes from the Oct 19, 2010 meeting were presented.
There were no amendments proposed and the minutes were approved
by the membership. Officer
Reports: President
– Reported
that he had been informed by the Certo Bros that a truck had been
broken into necessitating that all the locks in the building be
changed for security purposes. The locks have been changed on all
doors and the new key has been placed in the combination box on the
OKC door. The combination to get into the locked key box has NOT been
changed. Secretary
- The 2010
AKC Annual Compliance Report has been completed and will be mailed
out. Treasurer
– See report
attached. A motion was made by Deb Gaeta to accept the treasurer’s
report as presented and was seconded by James VanScoy.
All members in favor, none opposed, motion carried.. Committee
reports: Conformation:
Sandie
Holly Chairman Rick
Peters reported that there had been a
miscommunication between James Pesce and himself last month
regarding changing the location of the STAC cluster. The correct
information is that the Conewango Valley Kennel Club had voted to
agree to changing the location of the STAC cluster to the Chatauqua
County Fairgrounds in Dunkirk pending acceptance of the relocation by
the OKC membership. The new location will enable the show to be held
indoors at a comparable or better cost for use of the site. Sandie
Holly made a motion to accept the move of the STAC cluster location to
the Chatauqua County Fairgrounds in Dunkirk which was seconded by Rick
Peters. All membership in attendance voted in favor with none opposed. The
relocation of the STAC Cluster site has therefore been approved by the
OKC membership. Agility:
Rick Peters Chairman Rick
reported that an opening has become available at the Countryside
Agility facility in Edinboro for an agility trial to be held in
October over Halloween weekend (the last weekend in October). Denise
Thomas has offered this slot to the OKC for an agility trial to be
held the weekend of October 28, 29, 30, 2011. Rick reports that he has
reserved this weekend for use by the OKC to hold a trial in October.
An application will have to made to and approved by AKC before the OKC
would be able hold a trial on this new weekend.
This would allow the OKC to hold a trial over the last weekend
in October in Edinboro in the future, replacing either the September
Agility Trial in Allegany or the February Agility Trial in Edinboro.
This will not affect the 2011 trials scheduled for February or
September, but would be decided upon by the membership over the
upcoming months for 2012. Jen
Wolbert made a motion to accept the reservation of the October trial
date which was seconded by Sue Cooper. All
members present in favor, none opposed, motion carried. An
October agility trial date has been approved to be reserved for an OKC
October trial, with further discussion over the upcoming months
regarding replacing either the Sept or Feb Trial with the Oct date. Therapy
Dogs: Beth Mills – Nothing to report this month Classes: Denise
Barber/Sue Cooper - Continuing
with Family Dog and Intro to Agility Obstacles on Friday evening. Amy
Thomson - CGC
on Thursday night is progressing and she will need to be scheduling a
date for testing with either Deb Gaeta or Beth Mills after January 20. Amy is
interested in trying a “Nose Works” class after the first of the
year. This is a new venue which involves teaching dogs to find hidden
food items in a box or container hidden among an assortment of various
boxes or containers in the room This venue is open to any breed and
offers “tests” to define advancing levels of skill. Debbie
Gaeta - Puppy
STARS/agility – There is currently only one participant for the new
STARS class which started this month, the other potential participant
requested to start in January. The class will have to be placed on
hold for now as having only one puppy in the class does not offer the
opportunity for socialization that is one of the desired objectives
for this class. Rick
Peters – Competition
Agility Beginners classes will be on hold until January after the
holidays, Advanced classes will continue for now on Sundays at 3 PM. Rick
reminded all instructors to remember to clean up after classes and to
put supplies away. Beth Mills
– Rally
class, no report Sandie
Holly – Conformation
classes Monday evenings presently on hold due to limited participation
at the present time Unfinished
Business Club Logo
Tee Shirts Rick
Peters reported that T-Shirts will be Navy Blue, Crew neck, short
sleeve with an embroidered logo from The Sports locker for $8 each
with no minimum order. Some interest was expressed in looking into the
possibility of a short sleeve polo style shirt with a collar. Rick
will check into this and e-mail the membership with ordering
information. Heat for
building Sue Cooper
spoke with Certo Bros regarding the possibility of using a portable
plug in heater, this has been approved by them as long as it is
unplugged upon leaving the building. Rick made a motion to purchase a
portable plug in heater for the clubs use in the building which was
seconded by James VanScoy. All members present voted in favor with
none opposed, motion carried. The
purchase of a portable heater for use in the training building by the
club has been approved by the membership. New
Business: Dog
Walk Rick
reported that there is a potential safety issue with the dog walk as one
of the braces is coming apart and could collapse, especially when used
by large dogs. The dog walk needs to be replaced. A motion to purchase a
new dog walk was made by Deb Gaeta and seconded by Jen Wolbert. Eight
members present voted in favor of purchasing a new dog walk with one
opposed. Rick will look into the particulars for the purchase of a new
Dog Walk and report back to the club New Members The
second reading of the application for membership for Stephen Dominessy
was made and Stephen was unanimously voted in by the membership. Elections: The
slate of officers for the upcoming year as proposed by the nominating
Committee at last months meeting was reviewed and stands as follows: President
- Rick Peters Since
none of the offices proposed by the nominating committee were in
contention, a motion was made by Deb Gaeta and seconded by Amy Thomson
for the acting secretary to
cast one ballot for each of the uncontested offices. All members present
were in favor and none opposed. One
ballot was cast for each of the uncontested offices by the acting
secretary and the slate of officers for the upcoming year is set as
stated above by the nominating committee. There
being no further business, Amy Thomson
made a motion to adjourn and James VanScoy seconded.
Motion was carried and Meeting
adjourned at 8:20 PM Respectfully
submitted: Karen Williams - Acting Secretary |
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